Privacy policy

What we collect

Your name, email and mobile number. Optionally: your city and province, graduation year, major, AUC ID, date of birth, photo, job title, company and LinkedIn profile. When you register for an event, we store the names and age groups (adult, teen, kid) of the people attending with you, and any notes you give the organizers.

Why

To confirm you're part of the AUC community, to run events (headcounts, catering, check-in), and to email you about events and community news. We never sell or share your information, and we don't use advertising or tracking cookies.

Who can see it

Your phone number and email are never shown to other members. The names of people you register with are visible only to you and that event's organizers. Organizers see what they need to run their event; site administrators can see member profiles to approve memberships.

Other members see you only if you choose to. In How others see you you decide whether you appear in the member directory and on the lists of who's going to an event, whether your name shows in full, as first name and initial, or as initials, whether your city or only your province shows, what else is shown, and who can message you. Until you choose, you're hidden. Only approved members, signed in, can see the directory, and it's not shown to search engines.

Messages and community spaces

Direct messages are private between the two members. We email you when you get one, and if you answer that email, your reply is posted to the conversation; your email address isn't shown to the other member. Nobody reads your messages, except a community admin reviewing a specific message that was reported to them. Posts in community spaces are visible to all approved members, and the space's volunteer moderators can hide posts that break the community guidelines. Moderation steps (reminders, hidden posts, pauses) are recorded in the activity log. Deleting your account deletes your messages and posts.

Where it's kept

On a private server in Canada owned by aiopolis.ca, the consulting company of Mohamed Elsawy, a fellow AUCian, who hosts the site free of charge for the community. The site's address is on openfig.ca, which aiopolis.ca also owns. Your information is used only to run AUCians events. It is never sold, shared with other companies, or used for advertising.

How we protect it

The site is served over an encrypted connection. Public forms are checked to keep out bots. For security, we keep a log of activity on the site (for example sign-ins, approvals and changes to registrations, with the IP address used) for one year; it never contains phone numbers, codes or passwords, and only the site owner can read it. Phone numbers and dates of birth are encrypted in our database. Sign-in uses a one-time email code. We don't process payments — you pay organizers directly by Interac e-Transfer, so no banking details ever reach this site.

Emails

We always email you about events you register for: confirmations, changes and reminders. New-event announcements and community news are sent only if you ticked the box when you joined or turned them on in your profile. You can stop them anytime from the link in any news email or from your profile.

Your choices

From Privacy & my data you can download everything we hold about you, including your messages and posts, or delete your account. When you delete your account we remove your personal details; payment amounts for past events are kept anonymously so organizers' books still balance.

Contact

Questions about your privacy: [email protected].